CAREER OPPORTUNITY - Receptionist & Office Co-ordinator

Chancery Chambers, a closely-knit law firm dedicated to excellence, is seeking a professional, welcoming and organised Receptionist & Office Coordinator to serve as the first point of contact for their firm. 

This role is central to ensuring that all client and visitor interactions are handled with courtesy, efficiency and a consistently positive manner. In addition to managing front-desk responsibilities, the successful candidate will provide administrative support that contributes to the smooth day-to-day operation of the office. 

The Role

The Receptionist & Office Coordinator reports to the Practice Manager and will be responsible for:

•    Front desk management: Serving as the first point of contact, greeting clients and visitors, answering calls, and maintaining a professional reception area.
•    Boardroom coordination: Managing the booking and readiness of boardrooms adjacent to reception, ensuring they are fully prepared with materials, basic AV equipment and refreshments as needed.  Professionally escorting or directing clients and visitors to their designated meeting room. 
•    Administrative support: Performing accurate data entry, managing incoming mail, and coordinating notifications for staff absences or remote work.
•    Resource coordination: Monitoring supplies and arranging reservations or floral services as directed.  Liaising with vendors and service providers, including cleaning, maintenance and courier services, to ensure a well-functioning office environment.
•    Confidential information management: Managing sensitive legal documents and client information with discretion.
•    Process improvement: Identifying opportunities to enhance client reception experiences and streamlining office procedures.
•    Security & Access Awareness: Maintaining awareness of office security by monitoring visitor access and ensuring adherence to firm protocols.

The Candidate

The Receptionist & Office Coordinator should:

•    Possess a post-secondary qualification in Office Administration, Business Studies or a related field.  
•    Have a minimum of three years’ experience in reception or administrative support.
•    Possess the ability to manage multiple priorities in a fast-paced, deadline-driven environment while maintaining accuracy and attention to detail.
•    Have excellent communication ,interpersonal and organisational skills.
•    Maintain confidentiality and apply sound judgment in the handling client and firm information.
•    Be proficient in the use of various components of Microsoft Office Suite; namely Word, Excel and PowerPoint.
•    Be proficient in office systems including telephone switchboards and scheduling/booking tools (experience with legal practice management systems would be an asset).
•    Be a team player with a flexible approach to supporting the firm’s administrative needs.
•    Demonstrate flexibility to support the firm during peak periods or time-sensitive matters.

Candidates who are interested in this career opportunity should demonstrate in their CV how their experience matches the role as described.  Applications should be submitted by July 9, 2026.