CAREER OPPORTUNITY - Corporate Administrator

Our client, a well-established law firm operating in Barbados is seeking a professional, detailed-oriented Corporate Administrator for their firm. 

The Corporate Administrator will be responsible for managing and maintaining corporate records and statutory obligations for a portfolio of entities incorporated in Barbados.  This role supports the delivery of high-quality corporate governance services to clients, ensuring all documentation, filings, and compliance requirements are met accurately and timely. 

The Role

The Corporate Administrator reports to the Senior Corporate Administrator and will be responsible for:

Financial Management
•    Recording time accurately using the firm’s time management system.
•    Assisting with the preparation of fee invoices.
•    Supporting audit processes by preparing confirmation letters and supplying required information.

Client & Stakeholder Relations
•    Managing client communications professionally and within service turnaround standards.
•    Liaising with third parties including banks, government offices and regulators.
•    Assisting with client onboarding including certification of documents and coordination with internal teams.

Internal Processes
•    Preparing and maintaining corporate records, including statutory registers.
•    Drafting legal and corporate documents and ensuring timely filings.
•    Coordinating and attending board/shareholder meetings; preparing materials and minutes.
•    Assisting with establishment, dissolution and deregistration of entities.
•    Reviewing client due diligence documentation and maintaining compliance records.

The Candidate

The Corporate Administrator should:

•    Possess a Paralegal Certification, Associate’s Degree or Corporate Secretarial Certification.
•    Have a minimum of three years’ experience in corporate services, legal services or a related professional environment.
•    Have excellent communication skills, with the ability to draft clear and professional correspondence and corporate documents. 
•    Be organised and capable of managing competing priorities within a deadline-driven environment. 
•    Be collaborative and possess sound interpersonal skills.
•    Possess the ability to work with discretion and maintain confidentiality. 
•    Be proficient in the use of various components of Microsoft Office Suite; namely Word, Excel and PowerPoint.

Exposure to corporate governance, company secretarial practice or regulatory compliance as well as familiarity with practice management or document management systems would be an advantage.

Candidates who are interested in this career opportunity should demonstrate in their CV how their experience matches the role as described.  Applications should be submitted by July 17, 2026.